Events Director

Job Title:
Events Director

Organization:
Cicero Institute

Location:
Austin, Texas
(Remote a possibility)

Reports To:
Senior Advisor/Executive Director

Employment Type:
Full-Time

ABOUT US

The Cicero Institute is seeking an experienced and dynamic Events Director to lead the planning, coordination, and execution of large-scale and multi-event projects. The ideal candidate will possess exceptional project management skills, a proven track record in managing complex events, and the ability to provide cross-departmental support to align events with organizational goals. This role is critical to the success of our mission and requires a collaborative, detail-oriented, and strategic leader.

We offer an exciting and disciplined environment. We approach policy problems with entrepreneurial energy and have access to a top network of leaders in the public and private sectors.

OVERVIEW

The ideal candidate will have 5-7 years of experience managing events in a commercial, non-profit, or campaign environment. They will report to the Senior Advisor and will work closely with the entire team.

KEY RESPONSIBILITIES

• Event Planning and Management:
  • Design, develop, and execute a wide range of events, including fundraising dinners, salon dinners, networking events, and much more.
  • Oversee multiple events simultaneously, ensuring timelines, budgets, and quality standards are met.
  • Manage all aspects of event logistics, including venue selection, vendor negotiations, permits, and risk management.
• Project Management:
  • Develop detailed project plans for each event, including milestones, deliverables, and resource allocation.
  • Lead cross-functional teams to ensure successful event execution, coordinating with communications, network engagement, advocacy, and policy departments.
  • Monitor and report on event progress, identifying and mitigating risks proactively.
• Team Leadership:
  • Supervise event staff and contractors.
  • Provide clear direction and support to ensure team alignment with organizational goals.
• Budget and Financial Oversight:
  • In partnership with Operations team, develop and manage event budgets, ensuring cost-effective strategies and adherence to financial guidelines.
  • Work closely with the operations team to track expenses, process payments, and generate financial reports for events.
• Cross-Departmental Collaboration:
  • Partner with the Network Engagement team to integrate outreach and fundraising objectives into event planning.
  • Collaborate with the Communications team to create and implement promotional strategies.
  • Provide logistical and strategic support to other departments for internal and external initiatives.
• Stakeholder Engagement:
  • Build and maintain strong relationships with sponsors, donors, and community partners.
  • Act as the primary point of contact for event-related inquiries, ensuring exceptional customer service.
  • Represent the Institute at events and in the community, serving as an ambassador for our mission.

Qualifications

• Minimum of 5-7 years of experience managing large-scale events and multiple concurrent events.
• Proven experience in project management, with a strong ability to prioritize tasks and manage competing deadlines.
• Excellent analytical, organizational, and communication skills.
• Ability to work collaboratively in a mission-driven, fast-paced, multi-entity organization.

Preferred Skills

• Exceptional organizational and time management skills.
• Strong leadership and team-building capabilities.
• Excellent communication and interpersonal skills, with the ability to engage diverse stakeholders.
• Proficiency in event management software and tools.
• Budget management expertise with attention to detail.
• Creative problem-solving and decision-making abilities.

TO APPLY

We are seeking to fill this position quickly. To apply, please submit your resume and three professional references to [email protected].

The Cicero Institute offers a competitive salary and benefits package, including health benefits, 401k, and a generous paid leave plan. The ideal candidate is located in Austin, Texas, or is willing to relocate. Remote options may be available for an exceptional candidate.